By-Laws
| bylaws.docx |
PTO Board Positions & Current Chair Positions/Primary Duties;
President: Initiates board and general membership meetings at his/her discretion; presides at all board and general membership meetings; appoints all committee chairpersons; attends monthly SAC meetings - (which may be rotated among board members); provides overall guidance for vision, mission, and scope of PTO; ensures compliance for Gold, Silver, and Five Star Awards
1st Vice President: Membership: Presides in absence of President; recruits members; orders and facilitates membership cards; finds business partners to be listed on PTO membership card
2nd Vice President: Fundraising: Presides in absence of 2 above officers; reviews options, initiates and coordinates PTO fundraisers, as needed to satisfy budgeted items each year; oversees t-shirt orders and sales as ongoing fundraiser
Treasurer: Custodian of PTO funds; receives and disburses all monies and provides a monthly financial report to school bookkeeper and quarterly report at PTO board and general meetings
Recording Secretary: Keeps minutes at all PTO Board and membership meetings; presents for review at all meetings; manages any by-law amendments or revisions
Volunteer Coordinator: Attends training at District; Manages Duncan volunteer yahoo email; solicits for volunteers each school year and updates distribution lists; conducts volunteer orientation and training; provides volunteers for school and PTO events throughout the year; monitors volunteer hours for Golden School Award application; plans reward event in Spring
Business Partner Coordinator: Attends training at District; Assesses needs of school and create and nurture relationships with businesses willing to offer their time or financial assistance to Watson B. Duncan MS; Provide Employee of the Month gift certificates/rewards to the staff and teachers throughout the year
Teacher Representative: Acts as liaison between PTO Board and school staff members
Five Star: Communicates needs and collects documentation from staff and volunteers, and coordinates with Principal’s Secretary for compilation into Five Star book; attends workshops at District
Edline Liaison: Works with Kim Kinggard, Staff Technology Coordinator, to keep Edline updated with timely and relevant information
Box Tops: Collect Box Tops on Tuesday mornings and assist treasurer with submission to company
Hospitality: Shop for and set up continental breakfast at PTO general meetings
Birthday Cookies: Shop for and distribute birthday cookies to teachers and staff once per month.
